Affiliation

You should submit a risk assessment document which covers general activity for the year during the affiliation process. This should cover your main activity, anything which you do regularly and is part of your groups' core activity. If your group runs events through the year which are one offs, you should submit these separately when you plan the event, and not include this in your general risk assessment.

For example, if you are a part of the Extreme Ironing Club, your weekly ironing training sessions should be covered in your general risk assessment, but your one-off guest speaker event with the Ironing world champion should be submitted at the time of the event.

There is more information about completing your risk assessment document on the risk assessment guidance page. You can also download the template document below.

Risk Assessment Guidance

• Risk Assessment Template

You should submit an overall budget for your group's activity this year. While some numbers will be estimates at this stage, it is important to submit as accurate a budget as possible, as this will impact your membership prices and funding application.

There is more information on Student Group Funding Opportunties for this year below.

Group Budget and Funding Guidance

• Template-Budget-New Groups-26.27

If you use an external facility for sessions, there is very little availability to change your regular session. Clubs are therefore encouraged to keep to their usual sessions from the previous year. If you feel it would be beneficial to move your sessions to another day or facility then please discuss this with your coordinator.

If you have updated your constitution this year, please submit a copy of your updated constitution. All groups should use the template constitution which you can download below. Make sure that if you are sending us an updated constitution you are using the right template.

• Template Constitution

Not every group will need to use the forms here, but if you do, please submit these using the links below.

• If you have an instructor or coach, you will need to complete an Instructor Form.
• If you or someone in your committee will be driving their own car as part of your group activity, please complete the Private Vehicle Form. You must complete this form if you want to claim expenses for mileage.
• If you have group owned equipment please complete and submit an inventory form to show what equipment you have and where it is stored.

Instructor Form

Private vehicle form

Inventory-Template