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Advertising to our Volunteers

Diagram of advertising

Step One: Register your organisation

Complete our online registration form to create a profile. Organisations can have more than one member of staff who can administer your profile using their own log-in details.

Before registering, please make sure you look through our Service Level Agreement and FAQs to make sure that your opportunities are something that we are able to advertise. You will also need a copy of your Public Liability Insurance, a volunteer risk assessment and organisation logo to complete the sign up process.

Step Two: Upload your opportunities

Once we have received and approved your registration form, an email will be sent out inviting you to log back in and start uploading your volunteer opportunities. Once your advert has been approved by our team, students will be able to search for your organisation and opportunity on our database and register their interest to volunteer. You will hold full editing rights over your advert and can log in and make edits at any point. When uploading your opportunities try to include as much detail as possible on the role within the word limit. Location, time commitment (frequency, time of day, level of flexibility, etc) so students know what is expected of them.

Step Three: Contact interested volunteers

When a volunteer expresses interest in your opportunity, you will receive an automatic email which will invite you to make contact with them. You will then be able to discuss further the recruitment process and expectations.

The contact details of the volunteer can be retrieved under the 'Volunteers' tab once you're logged back into your organisation profile and the relevant opportunity. Students should not be expected to make contact with an opportunity provider directly and we ask that you make contact within five working days of them expressing an interest.

Step Four: Promotion support from the Students' Union

We will do what we can to promote your opportunity to students via social media, our e-newsletter, website and communications with individual academic schools.

Registered organisations will also receive an invite to our annual Volunteer Fayre and are welcome to host events (for example, training and induction talks) on campus throughout the term and book stalls free of charge.

Please let us know if there is something that we can do  to support you to recruit the right students for your roles.

Step Five: Keep in touch!

In order to ensure that we are offering our students the appropriate level of support and recognition, we require all partner organisations to keep a record of the names of students who are volunteering with them, and we will be in touch periodically to request this information.

We also like to know about your experience and how well our students are working with you. Please do let us know if you have any concerns so we can assist you. Drop us an email at or give us a call on 01326 253631.