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Useful Documents for Sports Clubs & Societies

Resources and Template Forms

The SU Covid-19 Test And Trace Register Template

Online Activities Guidance

SGF Reimbursement Guidance

Private Vehicle Registration form

Instructor Agreement Form

Guest Speaker Approval policy and process

Guest Speaker Approval Form

Sports Club Budget Template

Society Budget Template

SU Group Constitution Template

Inventory Template

Trip/Event checklist

Reimbursement Form (please use online reimbursement where possible - see SGF Guidance above)

Paying In Slip

AGM Minutes Template

Election Guidance

Starting a New Activity Group Process

Trans Inclusion Booklet

Cornwall Accessibility Guide

Health & Safety Resources

Covid-19 Risk Assessment

Health & Safety Guidance for Physical Activities

Activity Group Risk Assessment Template - Blank

SU Activities Accident/Incident Procedure - This details what you should do in an emergency.

Accident Report Form

Personal Accident Policy Schedule

Personal Accident Summary

Personal Injury Group Policy Document (policy wording) - Please refer to this document if you have any pre existing conditions, illnesses or disabilities as this could affect insurance cover.

Public Liability Insurance Details

Minibus Driver Form

Sponsorship Guidance

FXU Sponsorship Policy & Guidelines

Appendix 1: Getting sponsorship

Appendix 2: The proposal

Appendix 3: Draft contract

How To Guides

How to add an Event to the website

How to be sustainable

How to Adopt a Charity

How to give a good handover

How to write a report

How to run meetings

How to use the website and social media effectively

How to run an election

How to run an AGM

How to utilise social media and digital resources effectively

How to write a good nomination

How to be...committee positions:






Social Secretary

Fundraising Officer

Publicity Officer

Members Rep

Covid Champion

Facilities & Room Bookings

How to book a Compass stall

How to order equipment and merchandise

How to book a minibus

How to book a sports facility

How to book a room

Trips & Events

How to plan a trip

How to plan an event

Event or Trip Checklist

Guest Speaker Approval Policy and Process

Guest Speaker Approval Form

Forum Notes

Forum Minutes 28.11.2019

Forum Presentation 28.11.2019

Forum Notes 26.03.2020

Operational Policies and Procedures  

Safeguarding Policy & Procedure 

Accident & Incident Procedure (students) 

Equality & Diversity Policy

Representatives Code of Conduct

Student Opportunities Code of Conduct 

Guest Speaker Policy & Procedure 

Complaints Procedure 

General Election guidance

Prevvious Years Committee Conference Presentations:


Sustainable event planning

Working with Amata

Hate Crime Awareness for you and your members

Marketing - how to promote your group

Police & Safety

Putting on Stannary Events


GDPR Training

Managing your members' data

Finance Training

Creating Engaging Events

How to improve your conversations

Building your CV

Enhancing your emotional Intelligence

Soft Skills & Teamwork