Starting a new group
So you're here because you want to start a new group? Here's how you get started.
Step 1: Check that your new group idea is unique
Double check that your fantastic idea for a group doesn't already exist, or significantly overlap with one of our existing groups. You can see our full list of groups on the Clubs and Societies pages on the website.
Show me the list
Step 2: Make sure your proposed group meets our criteria
Your proposed group needs to meet all of the criteria below to be considered.
Your group should be unique
Your proposed group must not replicate the remit of an existing club or society. A club or society must be able to clearly demonstrate its specific purpose and identity, and these must be different from any other pre-existing club or society. Groups that are too similar to others will not be approved.
You need to show that there is interest from other students
You need to show that your idea for a group will be popular, by having the support of at least 20 other students. This part of the process will come later, when your group is uploaded to our website for voting, but in the meantime, it's a good idea to talk to your friends, housemates or coursemates to see if they would support your proposal.
In line with The SU's governance and purpose
Your group idea must not conflict with The SU's governing documents such as the Constitution and Byelaws or SU Policies, which you can read in more detail in the relevant sections of the website. All of the members of your group and your activities would be subject to The SU's code of conduct.
The purpose of your group must not conflict with the core purpose of The SU.
Your group must not have the sole purpose of charity fundraising. As a charity, we cannot support groups who solely exist to donate money to other charities, with the exception of RAD, who have a special position within the Union's governance.
Open to all students, and run by students
Membership of your group must be open and available to all members of both Falmouth University and the University of Exeter, Cornwall.
All of the proposed committee members must be current students.
Step 3: Fill out and submit your proposal form
Complete your proposal form to tell us more about your group idea.
The proposal form is now closed until the new academic year.
Fill in the proposal form
There are three rounds in the year for proposals to be considered, so make sure to submit your proposal using the form before one of these deadlines. If you miss the deadline, your proposal will be looked at during the next window.
- Deadline to submit your proposal in round 1: TBC
- Deadline to submit your proposal in round 2: TBC
- Deadline to submit your proposal in round 3: TBC
Step 4: Approval and Upvoting
Once you've submitted your form, your proposal will be verified to check it meets the above criteria, and then posted to the ideas list below. If your group proposal doesn't meet the criteria at this stage, we will get in touch with you discuss this. Ideas will only be posted to this list after each of the deadlines above.
Following submission, it will have 3 weeks for other students to view, ask questions and vote for your idea. Make sure to share with your fellow students to gather support! If your group idea receives 20 ‘up-votes’ after downvotes are removed it will go to the next Activities Committee meeting for final approval. The number to look for is the one in blue in the voting area. The Activities Committee are due to meet on the following dates:
- Activities Committee Round 1: TBC
- Activities Committee Round 2: TBC
- Activities Committee Round 3: TBC
If your proposal has been successful, it will be announced at the Student Opportunities Forum, which are held the week after Activities Committee.
An example group proposal: Extreme Ironing Society submit their proposal for a new group on 20 September. The new group is uploaded to the website for voting on 29 September, along with some other new group proposals. The group get 26 upvotes, which is enough for the group to go ahead to Activities Committee for approval in the week beginning 25 October. Activities Committee approve their idea, and this is announced at Forum the following week.
Step 5: Getting Started!
If you've made it through, congratulations! One of the Student Opportunities Team will arrange a meeting with you to set you up with what you need to get started as a group.
Some final things to consider
- Workload: Running a Student Group is a fantastic way to build your CV but it can take up a lot of time. Make sure that you can balance it alongside your other commitments and that you have at least 2 other people that are happy to dedicate their time to be on committee.
- Community: Will your Student Group idea create a sense of community within its members, what can you do to ensure that it will work as a group?
- Sustainability: How will you make sure that your group continues after you and your new committee members graduate? Think about how you will appeal to a range of students outside of your friendship group to broaden your membership base.
If you want to talk to someone from the Student Opportunities Team about your idea you can contact us.
Helpful documents once your proposal has been approved
Once your proposal has been approved by the Activities Committee, you will need to complete some documents to get your group set up.